Behind the Scenes: A Day in the Life at Stonegate Glass Chapel | Wedding Day Edition

Planning and hosting a wedding takes teamwork, dedication, and lots of attention to detail. At Stonegate Glass Chapel, every wedding day is a well-choreographed event, with our staff working tirelessly behind the scenes to make each couple’s dream day a reality. From early morning preparations to the final send-off, our team is there to ensure everything runs smoothly. Here’s a glimpse into what a typical wedding day looks like at Stonegate Glass Chapel.

Leading Up to the Big Day: Communication is Key

Long before the wedding day arrives, our team is hard at work behind the scenes, coordinating and communicating with the couple and their vendors. We know that detailed planning and effective communication are the foundation of a flawless event, which is why we make sure every detail is accounted for ahead of time. Whether it’s through email, phone calls, or texts, our goal is to confirm exactly what the bride and groom want and make sure all staff members and vendors are on the same page. From the florist to the DJ, and everyone in between, we ensure that all the moving parts come together seamlessly.

Early Morning Preparations: Setting the Stage

On the day of the wedding, our staff arrives bright and early to begin preparations. There’s a lot to do before the couple and their guests arrive! Here’s what a typical morning looks like:

- Opening the gates and unlocking all buildings, ensuring that every area is accessible and ready.

- Turning on heating or air conditioning so that the temperature inside the chapel and reception hall is comfortable.

- Clearing off the pathways to ensure a clean, safe, and welcoming environment.

- Setting up for the reception, which can range from arranging tables, chairs, and tablecloths to creating full centerpieces, arranging table settings, and handling uplighting.

- Cleaning up bugs in the chapel to keep the space pristine.

- Preparing the dressing rooms, ensuring everything is clean, organized, and ready for the bridal party.

By the time the couple arrives on-site, every detail has been meticulously attended to, creating a beautiful and stress-free environment for their arrival.

Welcoming the Couple: Providing Guidance and Support

Once the bride and groom arrive, it’s showtime! Our team is on hand to greet them, answer any last-minute questions, and help keep the day running smoothly. We’re there to give guests directions, open doors, and keep bathrooms stocked and tidy. If the couple has booked an All-Inclusive package, our staff ensures that deliveries—like floral arrangements and cake—arrive on time and are set up just as planned.

As we get closer to the ceremony, an additional staff member typically joins to assist with transportation and logistics. This might include:

- Driving older guests in the golf cart to help them get to the chapel comfortably.

- Managing the grand double-door entrance for the bridal party, parents, and bride as they make their grand entrance into the chapel.

Ceremony Time: Coordinating the Perfect Moment

While the ceremony is taking place, our staff doesn’t stop. We use this time to:

- Polish the reception hall, making sure everything is in perfect order.

- Light candles and add finishing touches to enhance the ambiance.

- Prepare bathrooms and common areas to keep them clean and presentable.

We know that even the smallest details can make a big impact, and we take pride in ensuring that every aspect of the day is as beautiful and memorable as possible.

Reception Duties: Ensuring a Seamless Celebration

During the reception, our staff continues to work behind the scenes to maintain a flawless event. We:

- Take out trash and handle any minor clean-up to keep the venue tidy.

- Assist with cake cutting, if needed, so that the couple can focus on enjoying their celebration.

- Keep an eye on timing and details, coordinating with vendors and ensuring that the schedule stays on track.

Whether it’s adjusting the lighting, clearing plates, or keeping the buffet line moving, our team is dedicated to making sure the evening is everything the couple envisioned.

The Final Farewell: End-of-Night Wrap-Up

As the reception winds down and the newlyweds head off to start their life together, our work isn’t quite finished. Our staff stays to handle the post-event teardown, which includes:

- Taking down tables and chairs and folding up tablecloths.

- Removing any other venue-provided items and ensuring that everything is stored away properly.

- Cleaning and tidying up the space, leaving the venue spotless and ready for the next event.

By the end of the night, our team has put in countless hours of work, all to make sure that every moment of your wedding day is nothing short of perfect.

Conclusion

Hosting a wedding at Stonegate Glass Chapel is a labor of love, and we take pride in going above and beyond for each couple. From the first email to the final teardown, our dedicated team is committed to making your wedding day as seamless and enjoyable as possible. When you choose Stonegate, you’re not just booking a venue—you’re partnering with a team that truly cares about your wedding experience. It’s our mission to help you celebrate your love in a beautiful, memorable setting, with every detail taken care of.